The Refresh Retreat was a huge success! We all had a great time. The number of guests that showed up were a few more than we expected but was just the perfect amount. The day began with the first arrivals setting in right away to either a massage or art play. We provided an array of drawing supplies and paper, canvas and paint, and clay. At about 2 we began the interactive food playshop. There were cutting boards for everyone and as we passed out the fresh organic veggies that we were to prepare Ruth and I discussed a variety of food concepts ranging from the Ayurvedic approach to food preparation to the global food shortage and how eating local products is beneficial to everyone. As we talked the guests were busy chopping their veggies and we encouraged them to taste them raw, to look at their beautiful colors and textures. As they did so they chatted among themselves and added bits of inspiring and educational information. Our hope was to inspire more than teach and I feel that we succeed. Since the event one guest sent me an e-mail saying that she was now investigating Ayurveda and a few other things she encountered during the retreat. I saw another woman a s subsequent party and when she came in she set her pot-luck contribution on the counter and told me that it had all 6 of the food flavors we had discussed, it was a complete meal! I was so happy. After lunch our friend Kristen led a nature as inspiration playshop in which the guests paired up and blindfolded each other as they explored nature together using all of their senses but sight. Again everyone loved it. The event finished with a movement playshop led by Sarah with live music provided by musician friends extraordinaire Tom Hamilton and Sam Arintok.
I am very appreciative of the guests who came, some just to show support but who left with more than they anticipated. I have since had 3 requests that we do it agian.
Sarah, Ruth and I coordinated the event over the six weeks prior to the date. It was not as much time as we all would have ideally hoped for but all things considered we committed to the 31st of May. I feel really good about the working relationships that we have begun to develop which was one of the priorities of our intention. We are all looking at graduating from college relatively soon and are considering what we plan to do with ourselves afterwards. We all have a fundamental belief that our loft ideas would be more easily achieved in the long run through cooperation and collaboration. However we all have enough experience to know that collaborating can be complicated in the initial stages seemingly more difficult that working alone.
I am proud of the approach we took by first meeting to discuss what we can expect from one another in terms of personality and experience, our strengths and weaknesses and offer each other insight in how to approach one another, where to accept shortcoming and where we can rely on one another, followed by discussion what our individual visions are and where they overlap.
i look forward to continuing our exploration and sharing healing and inspiration with our communities
Wednesday, June 11, 2008
Thursday, May 22, 2008
Sufi Meeting AD2
Thank you Robbyn for all of the assignments you have given us. They feel so value and significant to my life and I am reminded that a truly holistic approach to life is a recipe for success. What I mean is that it is good to be reminded that the things that I love to do, the ones that make me feel full and inspired such as dancing and going to spiritual meetings, must not be sacrificed in the name of accomplishment, whether that is in terms of school, work or relationships. It is so easy to let personal wellness be the first thing to sacrifice when time becomes short. ( a woman thing perhaps because I can now hear and see Stuart shaking his head ) I am inspired by that mentality and I am contemplating that it is possible to combine my nurturing practices with the productive ones, as you intended for us to do with these artist date assignments.
I went to the home of Shakina and Hadi Reinhertz, two Sufi representatives. They are not yet murshids ( or officially ordained teachers in the Sufi Order) but they ordained guides, which means that they have been deemed to have attained a certain degree of illumination and not pure enlightenment. Twice a month they open their home to anyone who is interested in a exploring the Sufi path even if one is not dedicated to the path. In fact the first time I went I was very impressed with the utter lack of initiatory conversation. It has never once come up yet they share the lovely philosophies of the Sufi masters, (poets and musicians mostly) share the practices and generosity of the tradition.
Our meeting on Monday began with a bit of chit chat, catching up on what's been going on, marveling over the fact that is has been a year since we last met, and the without any sense of guilt or shame for my having lagged in spiritual commitment. Only genuine welcoming and reassurance that I can join them any time with any amount of distance between visits. Pure acceptance.
Then Shakina led us through an element breath meditation. I resonated with this exercise more than I have in past experiences with them because of the close association between it and the art work I've been doing. In fact I learned this exercise from them, but then modified my own practice with some similar Chi Kung influence. I was surprised a bit too when she had us stand and move our bodies while breathing in a very similar manner to the one I developed on my own. My heart leaped a bit. It felt like an affirmation that though I haven't visited and practiced with the group, I can count on my own faith to guide me into appropriate practices.
We then listened to a summerized version of a lecture originally spoken by Hazrat Inayat Khan and later transcribed in to a series of books. The topic was perfection, limitation and an knowledge. The divine being Perfection and the manifest world as limitation. The message was generally that one can move toward perfection by attaining knowledge and wisdom but the manifest world in which we live is limited. That each answered question presents more questions is infinite. Being on a Sufi path involves moving toward the infinite perfection with no expectation of actually attaining all the answers or even of knowing all the questions. All that matters is the travel, the movement towards. I think I can apply this philosphy to all aspects of my life where achievment is concerned, academic, inter-personal, career, spiritual, other personal issues etc. Amen
We finished the official meeting portion with song and then a brief prayer of gratitude for life and a request that we be drawn to and draw to us a great degree of light.
Finally we were invited into the kitchen where Hadi served us his home made frozen yogurt and cookies with tea. At this point the conversation goes anywhere it may.
I feel a revived desire to find myself there more often and met another woman from Berkeley who goes often so we will connect and car-pool yea!! I am filled with gratitude and thank everyone and everything that brought me to this feeling!!!
I did a painting last year illustrating or inspired by a few poems from Sufi poet Hafiz. You can see it on my blog titled paintingsbykenna.blogspot.com You can get to it also by clicking the icon at the right where it says "view complete profile" for Alive in Fire then choose the appropriate blog.
I went to the home of Shakina and Hadi Reinhertz, two Sufi representatives. They are not yet murshids ( or officially ordained teachers in the Sufi Order) but they ordained guides, which means that they have been deemed to have attained a certain degree of illumination and not pure enlightenment. Twice a month they open their home to anyone who is interested in a exploring the Sufi path even if one is not dedicated to the path. In fact the first time I went I was very impressed with the utter lack of initiatory conversation. It has never once come up yet they share the lovely philosophies of the Sufi masters, (poets and musicians mostly) share the practices and generosity of the tradition.
Our meeting on Monday began with a bit of chit chat, catching up on what's been going on, marveling over the fact that is has been a year since we last met, and the without any sense of guilt or shame for my having lagged in spiritual commitment. Only genuine welcoming and reassurance that I can join them any time with any amount of distance between visits. Pure acceptance.
Then Shakina led us through an element breath meditation. I resonated with this exercise more than I have in past experiences with them because of the close association between it and the art work I've been doing. In fact I learned this exercise from them, but then modified my own practice with some similar Chi Kung influence. I was surprised a bit too when she had us stand and move our bodies while breathing in a very similar manner to the one I developed on my own. My heart leaped a bit. It felt like an affirmation that though I haven't visited and practiced with the group, I can count on my own faith to guide me into appropriate practices.
We then listened to a summerized version of a lecture originally spoken by Hazrat Inayat Khan and later transcribed in to a series of books. The topic was perfection, limitation and an knowledge. The divine being Perfection and the manifest world as limitation. The message was generally that one can move toward perfection by attaining knowledge and wisdom but the manifest world in which we live is limited. That each answered question presents more questions is infinite. Being on a Sufi path involves moving toward the infinite perfection with no expectation of actually attaining all the answers or even of knowing all the questions. All that matters is the travel, the movement towards. I think I can apply this philosphy to all aspects of my life where achievment is concerned, academic, inter-personal, career, spiritual, other personal issues etc. Amen
We finished the official meeting portion with song and then a brief prayer of gratitude for life and a request that we be drawn to and draw to us a great degree of light.
Finally we were invited into the kitchen where Hadi served us his home made frozen yogurt and cookies with tea. At this point the conversation goes anywhere it may.
I feel a revived desire to find myself there more often and met another woman from Berkeley who goes often so we will connect and car-pool yea!! I am filled with gratitude and thank everyone and everything that brought me to this feeling!!!
I did a painting last year illustrating or inspired by a few poems from Sufi poet Hafiz. You can see it on my blog titled paintingsbykenna.blogspot.com You can get to it also by clicking the icon at the right where it says "view complete profile" for Alive in Fire then choose the appropriate blog.
Monday, May 12, 2008
BFA Group Show Card for Kenna
Artist Date 2
For my second artist date I am going to go to a Sufi meeting in Vallejo. I used to go to them fairly regularly but lately have not prioritized it. Justifying that there are important things to do or that gas is too expensive. The meetings are every 1st and 3rd Monday and I haven't been for nearly a year. Wow that is way to long. I always come away feeling great. At the meeting there will be guided meditation, discussion, singing/chanting and generally tea and cookies afterward. And I really love the people. It is a nurturing and inspiring thing for me to do. The third Monday is the 19th. I'll write more about it afterwards.
Artist Interview 2
For my next interview I am seeking a tattoo artist to talk to. I posted an ad on ac-chat to see if anyone can recommend and artist for me to talk to. If I don't get any responses soon I'll just pop into a few places, look around and see if any connections happen naturally. I may also post on craigslist. I got pretty excited last quarter about the idea of going into body art as a trade. I have a few hesitations though and really know almost nothing about the business. It'll be really great for me to be able to talk to a professional. Off the top of my head, I'd want to ask about how one gets into the trade. Do they just invest in the equipment and practice on anyone who will let them? I've heard it said that one can practice on leather? Are there regulations regarding tattoo art, the business and practice in general? Working from home vs an establishment? Is there a lot of competition? Can one make a good living at it, and how much would one have to work? Most tattoo shops offer piercing as well, does piercing come along with the work or do other people specialize in that?
I'm sure more will come up before and during the interview.
I'm sure more will come up before and during the interview.
Saturday, May 3, 2008
Refresh Event at Sanctuary house meeting minutes
Minutes for May 3rd meeting 2008 3:30-4:30
1. Incentive for ticket sales
a. In-kind compensation: Full days event entry including a one-hour massage for 5 tickets sold. %20 off event ticket costs for every ticket sold
o In-kind is a term that refers to any form of compensation or donation that is a service or a product.
b. Monetary compensation: $10 per ticket sold
Consider
i. Tickets sales generated by the postcards get no commission
ii. unless we want to consider compensating the person or persons who do the foot work of distributing the cards and networking, talking it up with people who work in the locations we are dropping them and encouraging them to talk about it to their guests and clients. This job if done well can take many hours of driving (gas) and talking (personal energy)
c. This set up would mean that for us the monetary output is $40 to the therapist who does the massage for the person receiving in-kind compensation and it would mean $50 to someone who couldn’t make it to the event and chose cash compensation.
2. Compensation for additional massage therapists
a. $15 for each 20-minute massage
b. $40 for each additional 1-hour premium ticket massage
c. room rental fee $20 = $60 for an hour massage.
3. Flyer specifics
4. Profit Considerations
$100 income per premium ticket
a. $40 to massage therapist
b. $15 commission to whomever sells the ticket. I think this should include us.
c. = $45 gross profit (net profit is what’s left after all other expenses are factored in such as advertising etc.)
d. less unknown printing cost ratio
e. less unknown oils, sheets, tapestries, cost ratio
f. less unknown food cost ratio
g. less unknown coordinator fees
h. = X net profit to be determined after total expenses and total income are determined
for $50 ticket
a. $15 to massage therapist
b. $5 Commission for advance sales or %10 toward ticket cost
c. =$30 gross profit less unknown actual expense ratio
5. Workshops: Set hours and establish descriptions for text and verbal sales. Determine logistical needs for each workshop. Expenses, room set up and who will be on what task and when.
a. Kristen’s title time slot
b. Sarah’s title time slot
c. others
6. Compensation for day of event Assistants
a. $50 to day of event assistants? We’ll have Kristen there by 9:00am She’ll be working creativity stations until 1:30pm, then helping Sarah set up workshop room etc while Ruth and Kenna do food workshop, and then still helping during subsequent workshops. Then she’ll do her own workshop maybe last one of day at 5pm and is off duty after that. That’s a 9 hour day, we need to be sure she takes an hour for lunch and relaxation. We’ll want another helper for the evening shift and to help facilitate any further massage room needs if it is necessary, clean up etc. 4-10 pm maybe. And of course we will all be assisting her in preparation for her workshop and also hosting while she is presenting.
7. Workshop compensation : ? A percentage of net profit. To be established after income and expense totals have been determined
1. Incentive for ticket sales
a. In-kind compensation: Full days event entry including a one-hour massage for 5 tickets sold. %20 off event ticket costs for every ticket sold
o In-kind is a term that refers to any form of compensation or donation that is a service or a product.
b. Monetary compensation: $10 per ticket sold
Consider
i. Tickets sales generated by the postcards get no commission
ii. unless we want to consider compensating the person or persons who do the foot work of distributing the cards and networking, talking it up with people who work in the locations we are dropping them and encouraging them to talk about it to their guests and clients. This job if done well can take many hours of driving (gas) and talking (personal energy)
c. This set up would mean that for us the monetary output is $40 to the therapist who does the massage for the person receiving in-kind compensation and it would mean $50 to someone who couldn’t make it to the event and chose cash compensation.
2. Compensation for additional massage therapists
a. $15 for each 20-minute massage
b. $40 for each additional 1-hour premium ticket massage
c. room rental fee $20 = $60 for an hour massage.
3. Flyer specifics
4. Profit Considerations
$100 income per premium ticket
a. $40 to massage therapist
b. $15 commission to whomever sells the ticket. I think this should include us.
c. = $45 gross profit (net profit is what’s left after all other expenses are factored in such as advertising etc.)
d. less unknown printing cost ratio
e. less unknown oils, sheets, tapestries, cost ratio
f. less unknown food cost ratio
g. less unknown coordinator fees
h. = X net profit to be determined after total expenses and total income are determined
for $50 ticket
a. $15 to massage therapist
b. $5 Commission for advance sales or %10 toward ticket cost
c. =$30 gross profit less unknown actual expense ratio
5. Workshops: Set hours and establish descriptions for text and verbal sales. Determine logistical needs for each workshop. Expenses, room set up and who will be on what task and when.
a. Kristen’s title time slot
b. Sarah’s title time slot
c. others
6. Compensation for day of event Assistants
a. $50 to day of event assistants? We’ll have Kristen there by 9:00am She’ll be working creativity stations until 1:30pm, then helping Sarah set up workshop room etc while Ruth and Kenna do food workshop, and then still helping during subsequent workshops. Then she’ll do her own workshop maybe last one of day at 5pm and is off duty after that. That’s a 9 hour day, we need to be sure she takes an hour for lunch and relaxation. We’ll want another helper for the evening shift and to help facilitate any further massage room needs if it is necessary, clean up etc. 4-10 pm maybe. And of course we will all be assisting her in preparation for her workshop and also hosting while she is presenting.
7. Workshop compensation : ? A percentage of net profit. To be established after income and expense totals have been determined
Saturday, April 19, 2008
Retreat event at Sanctuary house
Minutes from first 3 meetings
The intention of the first meeting was to get to know each other better, to discuss what we can expect and hope for in one another, including the weaknesses and strengths of our personalities. We then discussed what sort of skills we each posses, who we know as potential collaborators, resources and venue to which we have access. We then began to narrow the conversation to specific ideas for an event that we will facilitate soon.
1. Individual characteristics we are putting on the table
Ruth
positive traits:
Enthusiasm/visionary, experience, improvising skills, Generate enthusiasm in others,
Passion for supportive loving community
less positive traits:
Time constraints, Time management, Less pragmatic, Benefits from being kept on point and on time and given realistic reminders,
Kenna
positive traits:
Enthusiasm/ visionary, mediation skills, Pragmatic, Service oriented mana aloha
Organizational experience
less positive traits:
Less improvisational, Sensitive to criticism
Sarah
positive traits
Enthusiasm/ visionary, Service oriented mana aloha
Less positive traits:
Less organized, Managing time and resources, Benefits from others being pragmatic.
2. Potential services list expenses and income for each
Referral services in booklet form that can be passed out at events as incentive and compensation to participating artists.
Ruth
Body work: bowen, sweedish, Transition therapy, Health Educator, Motivational/ inspirational speaker/guide, Yoga nidra, Art display, Food and gardening workshops
Kenna
Body work, currently only sweedish, other modalities forthcoming, Guided meditations,
Motivational/ inspirational speaker/guide
art display, workshops painting, drawing, still life, collage, collaboration
Artist organizational skills, Facilitating Creative expression and wellness
Sarah
Body work currently only sweedish, other modalities forthcoming, Tamalpa: Movement based expressive art therapy, Motivational/ inspirational speaker/guide, Workshops: raw food,
Pilates, yoga, visual art
performance and visual art dispaly, Astrology reading, Holistic healing guidance.
3. Potential performances
Ruth
Music Performance painting
Kenna
Performance painting
Sarah
Performance art, Performance painting
4. Potential commodities
books, paintings, prints, cards, ceramics, preserved foods, lotions, salves, cosmetics, healthy foods for all creatures, cosmetics, jewelry,
5. Potential venues : Sanctuary House, Maintain Youth, Potter’s Studio, McCree Goudeau Gallery, Circle Center, 8th Street Studio, JFKU,
Contact info
6. Potential collaborators, Kyle, Jeanette Goudeau, BJ Conrad, Ciaran, Kristen, Anna, Grace, Isaac, Christine, Nathan, Steve, Shanna, Tom, Sam, Joey, Angela, Emilio, Suzanne, Jody, Caroline, Stuart, Karen, Deanora, Bethany, Mei Ling,
Contact info
7. Set a date
Options
Sunday, May 11, 08 possible Mothers day event,
Saturday May 10th
Saturday 17th, Less specific event
Sat March 31
8. Specifics
o Schedule
• Set up creativity stations for participants to do responsive work while other massages are in session.
• 9:45 Have a lovely hostess present to facilitate arrivals
• Tour , brief introduction
• 9:45 arrival 10 am Massage sessions 3 at a time, 1 hour each.
• Hostess facilitates engagements at creativity stations.
• 11:30 3 more 1 hour massages
• 1:30 Interactive, cooking eating demo,
• 3:00 grounding in, presentation of intent, group discussion
• 3:00 – 6:00 potential workshops or interactive demos
• Meanwhile starting at 3:30 15-minute massage sessions will be available for those who purchase standard tickets.
• 6:00 pot-luck style party begins.
9. Income
o Premium tickets $100 if purchased in advance $110 after May 24th
• ticket includes 1 hour massage, the full days demonstrations, lunch and party
o Standard tickets $50 if purchased in advance $55 after May 24th
• This ticket includes a 15 minute massage, the full days demonstrations, lunch and party
o Suggestion, Other: if we have more requests for premium tickets than the 6 we have allotted, perhaps we can offer massages after 6pm in the healing room, for this we can invite other massage therapists and offer them $50 per massage they give
10. Expense / budget $600
o Advertisement $150
o Food $300
o Massage supplies ?
o Art supplies? Kristen will provide a list of materials. We already have butcher paper, newsprint, crayons,
o Paying ourselves as coordinators, massage therapists, hostess-art coordinators, and others as helpers and additional massage therapists. Consider offering free entry to event to a few people who will help with set up, clean up, and facilitating day of event, random things we didn’t think about.
11. Preparation
o Check with other tenants to be sure there is no conflict about date.
o Advertisements
• Postcards: 250 or 500?
• language/text determined,
• name of event, name of our group?
• Send all relevant images, text etc, to Ruth
• design by Cullen
• April 26th, print, 1+ week in print production and shipping, not counting weekends
• Begin distributing by May 10
• Premium event tickets (30) these can be distributed to people we know who we think may have interested clients. We number the tickets and if someone wants to purchase one and reserve a spot they call us, send us payment and register the number on the ticket they hold as sold. They will then have a registered ticket that they will present upon arrival. Kenna can coordinate this. 510-336-1126 should be on tickets
• Event program to be handed to guests the morning of the event
o Room preparation. Clean to deodorize carpet, decorations, divide the space for privacy, lighting adjusted?,
o Buy sheets, oils, tapestries
o Prepare a basic form for massage clients to fill in before their session and perhaps another for after
o Prepare a map to and maybe of the trails near our house
o Buy Food, acquire cutting boards, study up on info to be presented, Kenna and Ruth discuss and narrow intention and agenda for the demo, practice once at least with friends. How many people can we fit in the kitchen?
o Make journals for handing out. Newsprint, yarn, staples, other.
o Arrange creativity stations, be sure floor etc is protected, supplies available, books for inspiration, hostess/ guide present, tables (borrow from school?)
o Coordinate other massage therapists, for possibility of additional later evening hour massages and 15 minute massages to $50 ticket holders. Perhaps we pay them $50 for each hour they are massaging (for every 4, 15-minute sessions they give.)
o Create schedule for other workshops if there will be any
o Prepare material for discussion at 3pm
o Be sure massage tables are moved outside if there will be other uses for the healing room, or if there is reason to let people use them to practice massage themselves.
12. Day of events
o 9:45 Hostess greats guest, three therapists waiting in room. Hostess presents a form to be filled out so that there are no privacy issues about discussing personal physical issues in a room where others can hear the conversation. Should spend only about 5 minutes on this
o 10:00 guests led to healing room, therapists given the form for their client. Massage takes place one hour, meanwhile hostess sets up creativity stations
o 11:00 1/2hour to rest and re-prep room.
o Hostess meets 3 new guests, gives all 6 massage clients a tour of the space and a map leading to the trail through the woods and creek. New clients fill form out form
o 11:30 three new clients led to healing room where therapists are waiting
o 11:30 hostess guides the 3 first arrivals in art practices, facilitates needs for beverages, snacks, music etc
o 12:30 second round of clients finishes massages and hostess repeats facilitating for them. One hour of rest for therpists, light snacking, visiting with clients if appropriate, perhaps doing some of their own art practices or strolling through the woods.
o 1:30 cooking demo begins led by Ruth and Kenna will finish with everyone eating
o 1:30 Sarah and Kristen begin making any transitions for other demos events etc that may be necessary. Moving massage tables etc.
o 3:00 presentation of our intentions, inspirational speaking and casual group discussion.
o 3:00 clean up in kitchen and begin preparing light dinner and snack items to present through out the night (who will do this?)
o 3:30 to 6pm other demos
o 6 pm be sure most things are straightened up and pot luck party begins
13. Liability insurance?
14. If we will provide any alcohol for the later party portion there are temporary liquor licenses that can be purchased that cover a full weekends events.
The intention of the first meeting was to get to know each other better, to discuss what we can expect and hope for in one another, including the weaknesses and strengths of our personalities. We then discussed what sort of skills we each posses, who we know as potential collaborators, resources and venue to which we have access. We then began to narrow the conversation to specific ideas for an event that we will facilitate soon.
1. Individual characteristics we are putting on the table
Ruth
positive traits:
Enthusiasm/visionary, experience, improvising skills, Generate enthusiasm in others,
Passion for supportive loving community
less positive traits:
Time constraints, Time management, Less pragmatic, Benefits from being kept on point and on time and given realistic reminders,
Kenna
positive traits:
Enthusiasm/ visionary, mediation skills, Pragmatic, Service oriented mana aloha
Organizational experience
less positive traits:
Less improvisational, Sensitive to criticism
Sarah
positive traits
Enthusiasm/ visionary, Service oriented mana aloha
Less positive traits:
Less organized, Managing time and resources, Benefits from others being pragmatic.
2. Potential services list expenses and income for each
Referral services in booklet form that can be passed out at events as incentive and compensation to participating artists.
Ruth
Body work: bowen, sweedish, Transition therapy, Health Educator, Motivational/ inspirational speaker/guide, Yoga nidra, Art display, Food and gardening workshops
Kenna
Body work, currently only sweedish, other modalities forthcoming, Guided meditations,
Motivational/ inspirational speaker/guide
art display, workshops painting, drawing, still life, collage, collaboration
Artist organizational skills, Facilitating Creative expression and wellness
Sarah
Body work currently only sweedish, other modalities forthcoming, Tamalpa: Movement based expressive art therapy, Motivational/ inspirational speaker/guide, Workshops: raw food,
Pilates, yoga, visual art
performance and visual art dispaly, Astrology reading, Holistic healing guidance.
3. Potential performances
Ruth
Music Performance painting
Kenna
Performance painting
Sarah
Performance art, Performance painting
4. Potential commodities
books, paintings, prints, cards, ceramics, preserved foods, lotions, salves, cosmetics, healthy foods for all creatures, cosmetics, jewelry,
5. Potential venues : Sanctuary House, Maintain Youth, Potter’s Studio, McCree Goudeau Gallery, Circle Center, 8th Street Studio, JFKU,
Contact info
6. Potential collaborators, Kyle, Jeanette Goudeau, BJ Conrad, Ciaran, Kristen, Anna, Grace, Isaac, Christine, Nathan, Steve, Shanna, Tom, Sam, Joey, Angela, Emilio, Suzanne, Jody, Caroline, Stuart, Karen, Deanora, Bethany, Mei Ling,
Contact info
7. Set a date
Options
Sunday, May 11, 08 possible Mothers day event,
Saturday May 10th
Saturday 17th, Less specific event
Sat March 31
8. Specifics
o Schedule
• Set up creativity stations for participants to do responsive work while other massages are in session.
• 9:45 Have a lovely hostess present to facilitate arrivals
• Tour , brief introduction
• 9:45 arrival 10 am Massage sessions 3 at a time, 1 hour each.
• Hostess facilitates engagements at creativity stations.
• 11:30 3 more 1 hour massages
• 1:30 Interactive, cooking eating demo,
• 3:00 grounding in, presentation of intent, group discussion
• 3:00 – 6:00 potential workshops or interactive demos
• Meanwhile starting at 3:30 15-minute massage sessions will be available for those who purchase standard tickets.
• 6:00 pot-luck style party begins.
9. Income
o Premium tickets $100 if purchased in advance $110 after May 24th
• ticket includes 1 hour massage, the full days demonstrations, lunch and party
o Standard tickets $50 if purchased in advance $55 after May 24th
• This ticket includes a 15 minute massage, the full days demonstrations, lunch and party
o Suggestion, Other: if we have more requests for premium tickets than the 6 we have allotted, perhaps we can offer massages after 6pm in the healing room, for this we can invite other massage therapists and offer them $50 per massage they give
10. Expense / budget $600
o Advertisement $150
o Food $300
o Massage supplies ?
o Art supplies? Kristen will provide a list of materials. We already have butcher paper, newsprint, crayons,
o Paying ourselves as coordinators, massage therapists, hostess-art coordinators, and others as helpers and additional massage therapists. Consider offering free entry to event to a few people who will help with set up, clean up, and facilitating day of event, random things we didn’t think about.
11. Preparation
o Check with other tenants to be sure there is no conflict about date.
o Advertisements
• Postcards: 250 or 500?
• language/text determined,
• name of event, name of our group?
• Send all relevant images, text etc, to Ruth
• design by Cullen
• April 26th, print, 1+ week in print production and shipping, not counting weekends
• Begin distributing by May 10
• Premium event tickets (30) these can be distributed to people we know who we think may have interested clients. We number the tickets and if someone wants to purchase one and reserve a spot they call us, send us payment and register the number on the ticket they hold as sold. They will then have a registered ticket that they will present upon arrival. Kenna can coordinate this. 510-336-1126 should be on tickets
• Event program to be handed to guests the morning of the event
o Room preparation. Clean to deodorize carpet, decorations, divide the space for privacy, lighting adjusted?,
o Buy sheets, oils, tapestries
o Prepare a basic form for massage clients to fill in before their session and perhaps another for after
o Prepare a map to and maybe of the trails near our house
o Buy Food, acquire cutting boards, study up on info to be presented, Kenna and Ruth discuss and narrow intention and agenda for the demo, practice once at least with friends. How many people can we fit in the kitchen?
o Make journals for handing out. Newsprint, yarn, staples, other.
o Arrange creativity stations, be sure floor etc is protected, supplies available, books for inspiration, hostess/ guide present, tables (borrow from school?)
o Coordinate other massage therapists, for possibility of additional later evening hour massages and 15 minute massages to $50 ticket holders. Perhaps we pay them $50 for each hour they are massaging (for every 4, 15-minute sessions they give.)
o Create schedule for other workshops if there will be any
o Prepare material for discussion at 3pm
o Be sure massage tables are moved outside if there will be other uses for the healing room, or if there is reason to let people use them to practice massage themselves.
12. Day of events
o 9:45 Hostess greats guest, three therapists waiting in room. Hostess presents a form to be filled out so that there are no privacy issues about discussing personal physical issues in a room where others can hear the conversation. Should spend only about 5 minutes on this
o 10:00 guests led to healing room, therapists given the form for their client. Massage takes place one hour, meanwhile hostess sets up creativity stations
o 11:00 1/2hour to rest and re-prep room.
o Hostess meets 3 new guests, gives all 6 massage clients a tour of the space and a map leading to the trail through the woods and creek. New clients fill form out form
o 11:30 three new clients led to healing room where therapists are waiting
o 11:30 hostess guides the 3 first arrivals in art practices, facilitates needs for beverages, snacks, music etc
o 12:30 second round of clients finishes massages and hostess repeats facilitating for them. One hour of rest for therpists, light snacking, visiting with clients if appropriate, perhaps doing some of their own art practices or strolling through the woods.
o 1:30 cooking demo begins led by Ruth and Kenna will finish with everyone eating
o 1:30 Sarah and Kristen begin making any transitions for other demos events etc that may be necessary. Moving massage tables etc.
o 3:00 presentation of our intentions, inspirational speaking and casual group discussion.
o 3:00 clean up in kitchen and begin preparing light dinner and snack items to present through out the night (who will do this?)
o 3:30 to 6pm other demos
o 6 pm be sure most things are straightened up and pot luck party begins
13. Liability insurance?
14. If we will provide any alcohol for the later party portion there are temporary liquor licenses that can be purchased that cover a full weekends events.
Subscribe to:
Posts (Atom)
