Refresh Event at Sanctuary house meeting minutes

Minutes for May 3rd meeting 2008 3:30-4:30
1. Incentive for ticket sales
a. In-kind compensation: Full days event entry including a one-hour massage for 5 tickets sold. %20 off event ticket costs for every ticket sold
o In-kind is a term that refers to any form of compensation or donation that is a service or a product.
b. Monetary compensation: $10 per ticket sold
Consider
i. Tickets sales generated by the postcards get no commission
ii. unless we want to consider compensating the person or persons who do the foot work of distributing the cards and networking, talking it up with people who work in the locations we are dropping them and encouraging them to talk about it to their guests and clients. This job if done well can take many hours of driving (gas) and talking (personal energy)
c. This set up would mean that for us the monetary output is $40 to the therapist who does the massage for the person receiving in-kind compensation and it would mean $50 to someone who couldn’t make it to the event and chose cash compensation.
2. Compensation for additional massage therapists
a. $15 for each 20-minute massage
b. $40 for each additional 1-hour premium ticket massage
c. room rental fee $20 = $60 for an hour massage.
3. Flyer specifics
4. Profit Considerations
$100 income per premium ticket
a. $40 to massage therapist
b. $15 commission to whomever sells the ticket. I think this should include us.
c. = $45 gross profit (net profit is what’s left after all other expenses are factored in such as advertising etc.)
d. less unknown printing cost ratio
e. less unknown oils, sheets, tapestries, cost ratio
f. less unknown food cost ratio
g. less unknown coordinator fees
h. = X net profit to be determined after total expenses and total income are determined
for $50 ticket
a. $15 to massage therapist
b. $5 Commission for advance sales or %10 toward ticket cost
c. =$30 gross profit less unknown actual expense ratio

5. Workshops: Set hours and establish descriptions for text and verbal sales. Determine logistical needs for each workshop. Expenses, room set up and who will be on what task and when.
a. Kristen’s title time slot
b. Sarah’s title time slot
c. others
6. Compensation for day of event Assistants
a. $50 to day of event assistants? We’ll have Kristen there by 9:00am She’ll be working creativity stations until 1:30pm, then helping Sarah set up workshop room etc while Ruth and Kenna do food workshop, and then still helping during subsequent workshops. Then she’ll do her own workshop maybe last one of day at 5pm and is off duty after that. That’s a 9 hour day, we need to be sure she takes an hour for lunch and relaxation. We’ll want another helper for the evening shift and to help facilitate any further massage room needs if it is necessary, clean up etc. 4-10 pm maybe. And of course we will all be assisting her in preparation for her workshop and also hosting while she is presenting.
7. Workshop compensation : ? A percentage of net profit. To be established after income and expense totals have been determined